The CEO Secretary provides high-level administrative support to the Chief Executive Officer (CEO) of HLM Pharmaceuticals. This role involves managing schedules, coordinating meetings, handling confidential documents, and ensuring seamless communication between the CEO and internal/external stakeholders. The ideal candidate must be proactive, detail-oriented, and possess strong organizational and communication skills.

Key Responsibilities:

• Manage and maintain the CEO’s calendar, appointments, and travel arrangements.

• Screen and prioritize emails, calls, and correspondence for the CEO.

• Prepare reports, presentations, and briefing materials for meetings.

• Coordinate and facilitate meetings, including agenda preparation and minute-taking.

• Serve as a liaison between the CEO and various departments, ensuring smooth information flow.

• Handle confidential information with discretion and professionalism.

• Oversee special projects as assigned by the CEO.

• Ensure timely follow-ups on tasks, deadlines, and commitments made by the CEO.

• Manage office supplies, records, and other administrative duties related to the CEO’s office.

• Represent the CEO in communications with clients, partners, and stakeholders when necessary.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Health insurance
• Life insurance
• Promotion to permanent employee
• Staff meals provided

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary
• Bonus pay

Ability to commute/relocate:

• Cebu City: Reliably commute or willing to relocate with an employer-provided relocation package (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• above: 1 year (Preferred)

Location:

• Cebu City (Preferred)

Willingness to travel:

• 100% (Preferred)

Work Location: In person

Please refer to job description.