I. JOB OBJECTIVE/MISSION:

General

The position shall assist the Division Manager, the Management Representative, and the FPD Asia managed projects in the preparation and review of the Management Systems and audit programs and timely reporting of its status.

II. JOB DUTIES AND RESPONSIBILITIES:

Regular:

1. Performs System Analysis to ensure the effectiveness of the Management System (e.g. analysis of the effects of a procedure in a department to that of another department; analysis of links of some procedures to other procedures, etc.)
2. Assist the Division Manager/ Management Representative in drafting, reviewing, preparing, and compiling procedures and other related documents of FPD Asia Management Systems.
3. Assist the Management Systems Appointed Teams in the completion of the Management System Manuals and relevant documents.
4. Prepares and issues relevant reports relevant to Management Systems Project implementation.
5. Handles the Management System Documents and its corresponding control.
6. Assists and reminds the Division Manager and Management Representative on activities related to Management Systems implementation.
7. Coordinates between departments, between FPD Asia managed projects and concerned staff members about the completion of Management Systems Documents.
8. Coordinates the completion of the site-specific records and references by concerned Building Managers and Building Engineers for inclusion in the Building Handbook.
9. Acts as coordinator in the Management Systems Meetings.
10. Acts as auditor in the conduct of Management Systems Internal Audit.

Occasional

1. Conducts orientation and training on the work procedures and systems other related activities.
2. Coordinates both internal and external training related to Management Systems Project.
3. Any other task or responsibility related to Management Systems Project which may be assigned from time to time by the Division Manager and Management Representative.
4. Handles and screens telephone calls, mails and messages.

III. JOB SPECIFICATIONS:

Educational Requirements: Engineering Graduate or other Studies related to Management System

Experiential Requirements: One (1) year working experience in related but fresh graduates are welcome to apply.

Project

Special Skills: Knowledgeable in ISO and Computer Literate

Please refer to job description.