MicroSourcing Facilities Assistant

Facilities Assistant

MicroSourcing

面議

现场办公 - 巴石1-3 年經驗本科契約工

職位描述

Responsible For

As a Facilities and Administrative Specialist, you will work with the Facilities and

Administrative Officer and other Department Leads to deliver a wide range of support

and administrative functions. The duty is to primarily assist with implementation of

improvements to the provision of support functions across the organization.

Main Activities And Responsibilities

Collect and review the performance of each service vendor based on the defined SLA and FaCS standard

and submits report to Facilities and Administrative Officer on a monthly basis

Ensure that the Security services are aligned based on the FaCS Security standard through reporting the

service’s monthly SLA performance.

Implements House Rules and Regulations and other FaCS Policies of the Company.
Encodes and updates all the incurred expenses of the Department through the department expense

tracker.

Assist in monitoring the Office Supplies stocks and accurately distributing the required items to the

stakeholders.

Ensures optimal utilization of resources to avoid unnecessary OT and wastage.
Assist in sourcing and coordinating with different vendors in providing quotes and tenders.
Assist in the monitoring of the vendors' performance by daily auditing third party service providers

on the quality of their deliverables. Checklists and tools shall be provided based on the FaCS standard.

Perform daily physical site rounds to ensure that FaCS process and standard is adhered.
Assist in the training sessions for emergency preparedness, confined spaces, electrical safety, machine

guarding, etc.

Provide investigative data for analysis of breakdowns and ensure that the required action items are

resolved.

Ensures adherence to the Asset Management Policy.
Shall assist in conducting the site physical asset count.
Responding appropriately to emergencies or urgent issues as they arise.

Core Competencies

Customer orientation - Focusing on the client and what they want to achieve.
Responsibility - Being responsible and owning the solution.
Expertise - Being an expert in what you do and rule your slice of our company with confidence.
Teamwork - Working well with your colleagues and helping them be better at their jobs.
Communication - Communicating effectively in our multicultural environment

Qualifications And Typical Experience

Have at least a Bachelors/College Degree in Engineering, Business Administration, or equivalent.
Excellent oral, written, and presentation skills
Must have the ability to work under pressure and multi-task
Independent, mature, can act with initiative, and pro-active
Able to project a professional image